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In the increasingly competitive B2B e-commerce landscape, retaining existing customers is becoming increasingly important. Beyond being a cost-efficient approach, customer retention adds substantial value to businesses. Recent studies underscore the growing challenges of acquiring new customers in the B2B sector, with costs surging a significant 60 percent in recent years. Consequently, investing more in the loyalty of existing customers is not just prudent but essential, given that they already contribute 30 percent of B2B merchants’ turnover.

One highly effective way to facilitate repeat customer purchases and encourage loyalty is for merchants to provide consolidated invoices. In this article, you’ll learn everything you need to know about consolidated invoices, how they work, and the benefits they offer.

What is a consolidated invoice?

A consolidated invoice is a summary of several invoices that the merchant issues to the buyer after a certain period of time. A consolidated invoice can be issued for different products, such as goods, services or subscriptions. 

Example: A restaurant orders fruit, vegetables, meat, fish and other food from a food wholesaler on a weekly basis. The food wholesaler issues a monthly collective invoice to the restaurant for all deliveries. The consolidated invoice contains all the products that the restaurant has bought during the month, as well as the respective quantities and prices. The total amount of the collective invoice is then the sum of the individual invoices.

How does a consolidated invoice work?

A consolidated invoice usually works like normal invoices. The only difference is that it contains a summary of several invoices over a period of time and is not issued individually after each transaction like a normal invoice. Collective invoices are usually used by suppliers who regularly do business with the same customers. They can reduce the administrative burden and provide an easy way for customers to manage their expenses. A collective invoice should contain the following information:

  • Transaction details: The consolidated invoice should show the details of each purchase, such as the invoice number, the date of purchase, the product information and the unit price. 
  • Total amount: The consolidated invoice should indicate the total amount of all transactions listed.
  • Due date: The due date on the consolidated invoice indicates the date by which the total amount must be paid in order to avoid late payment interest or reminder fees.
  • Payment information: As with any invoice, payment information, such as accepted payment methods, should be noted on the consolidated invoice. 

What are the benefits of consolidated invoices for B2B merchants and their customers?

A consolidated invoice is created to provide customers with a clear summary of multiple transactions or cost items. However, it also offers many other benefits for B2B buyers, from which the merchants profit as well.

Customer retention and loyalty: Consolidated invoices provide B2B merchants with a convenient and efficient tool to offer their customers a smooth transaction process. This plays a key role in strengthening customer retention and loyalty, as customers appreciate the added value of simplifying their administrative burden and fostering a smooth business relationship.

Increased efficiency and reduced administration: Consolidated invoices not only simplify the payment process for customers, but also significantly reduce the administrative burden for merchants. Bundling transactions on a single invoice allows merchants to save time and resources that they would otherwise spend on managing and issuing numerous individual invoices. In addition, consolidated invoices make it less likely that customers will overlook invoices, which in turn prevents payment delays and minimizes the effort required to collect outstanding payments.

Trust and customer satisfaction:  Consolidated invoices are proving to be a highly effective way for merchants to optimise the buying experience of their B2B customers and to strengthen long-term partnerships. By regularly providing clearly structured summary invoices, merchants convey stability and transparency in their business relationships. This reliability is appreciated by customers, which not only strengthens trust but also increases overall customer satisfaction.

Challenges for B2B merchants

In addition to the many advantages, however, B2B merchants also face some challenges when offering collective invoices. These relate to these points in particular:

  • Technical implementation: Implementing consolidated invoices requires a solid technical infrastructure to support the process of creating, sending and tracking invoices. These technical requirements can be challenging, especially for companies with limited resources.
  • Cash flow: As consolidated invoices combine several transactions over a period of time, there are delays in the receipt of payments. This can affect cash flow, especially if customers do not pay the consolidated invoices on time. 
  • Liquidity: In addition, if cash flow is insufficient to cover current operating costs and liabilities due to consolidated invoices, liquidity problems may arise. This can lead to traders being forced to take out short-term loans or delay their payment obligations.

The solution: Mondu’s Digital Trade Account

With Mondu’s Digital Trade Account, you can effortlessly offer consolidated statements to your B2B customers and enjoy all the benefits without any of the challenges. Mondu’s Consolidated Statement feature provides the technical infrastructure to easily aggregate multiple orders and ensures you get paid seven days after each delivery. Mondu takes the risk and hassle out of invoice management while increasing your customers’ purchasing power and loyalty by letting them pay only once, with net terms. Our real-time credit checks enable you to offer a digital trade account to your existing and new customers. 

The straightforward integration of Mondu’s solution allows you to quickly implement the Digital Trade Account solution in no time! 

If you would like to learn more about Mondu’s Digital Trade Account solution, please contact us at sales@mondu.ai or request a demo directly on our website.

Content & SEO Manager

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